Work from Home/WFH

Applying for Work from Home (WFH)

Once WFH has been enabled for employees, employee can mark their attendance using WFH request in following 2 ways:

From Dashboard:  Employee can see ‘Work from Home’ option under ‘Attendance’ section on their dashboard. Employees can click on this button to indicate that they would be working from home (a.k.a. placing WFH request).

From Attendance Section: Employee can go to My Time >> Attendance and view ‘Work from Home’ option under ‘Actions’ section.  Employees can click on this button to indicate that they would be working from home (a.k.a. placing WFH request).

Related: How do I enable Work from Home (WFH)?

 

If you are facing any issues with placing WFH requests, write to support@keka.com.

Approving Work from Home (WFH) requests

For Reporting Managers

To approve Work from Home (WFH) requests from your team (if you are Reporting Manager), follow the steps below:

Step 1: Go to My Team >> Attendance

 

Step 2: Under ‘WFH Approvals’ you can view all approval requests pending.

Choose to review and approve/reject WFH requests.  You can also choose to add your comments while approving or rejecting the request.

For Global/HR Admins

If you are a Global/HR admin, you can approve WFH request of an employee by following the steps below:

Step 1: Go to employee’s profile

 

Step 2: Once on employee’s profile, go to Time >> Attendance >> Attendance Request

 

Step 3: On the screen that appears, you can view all the pending WFH requests and take action on them.

 

If you are not able to approve/reject WFH requests, write to support@keka.com.

Assigning Work from Home (WFH) privilege to specific employees

IMPORTANT: Before you can assign Work from Home (WFH) to specific employees, you need to enable Work from Home (WFH) and its restriction rule from Settings.

To enable Work from Home (WFH) and its associated restriction, follow the steps below:

Step 1: Go to Settings >> Time & Attendance

 

Step 2: Go to ‘WFH’ tab.

Click on the 1st option that says ‘Enable work from home’ and click on ‘Save’ button.  This will enable the Work from Home (WFH) option for your employees.

Now select the 2nd option ‘Allow only employees who have WFH enabled in their profile’, and click on ‘Save’.  This will now restrict Work from Home (WFH) option to only those employees who are having it enabled in their profile.

 

To enable Work from Home (WFH) option in employee’s profile, follow the steps below:

Step 1: Go to employee’s profile by typing the employee’s name in the search bar

 

Step 2: Go to ‘Job’ tab of the employee’s profile

 

Step 3: Under ‘Job’ tab, go to ‘Time & Attendance’ section and you will find ‘WFH’ status of the employee.

Step 4: To allow Work from Home (WFH) to the selected employee, select ‘Allow WFH’ from the dropdown under ‘WFH’.  You can also manage approval restrictions from the dropdown on the same screen.  Once done, click on ‘Update’ for the changes to take affect.

The employee has been assigned the privilege to Work from Home.  You can repeat these steps to assign WFH to other selective employees in your organization.

 

In case you are not able to assign Work from Home (WFH) to specific employee, write to support@keka.com.

Yes, you can restrict number of time employees can request for Work from Home (WFH).  Do configure this, follow the steps below:

Step 1: Go to Settings >> Time & Attendance

 

Step 2: Go to ‘WFH’ tab.

Click on the 1st option that says ‘Enable work from home’ to enable the Work from Home (WFH) option for your employees.

 

Step 3:  Check the 4th option, ‘Limit employee to submit a maximum of X WFH requests in a calendar Week/Month’ to restrict number of WFH instances employees can avail. This X is the number of times an employee can request for Work from Home (WFH).

 

In case you are having trouble restricting Work from Home (WFH) requests, write to support@keka.com.

Enabling Work from Home (WFH)

To enable Work from Home (WFH) for your employee, follow the steps below:

Step 1: Go to Settings >> Time & Attendance

 

Step 2: Go to ‘WFH’ tab.

Click on the 1st option that says ‘Enable work from home’ and click on ‘Save’ button.  This will enable the Work from Home (WFH) option for your employees.

Additional restrictions you can do on the above screen:

• Selective Employee can do Work from Home (WFH) – Check 2nd option ‘Allow only employees who have WFH enabled in their profile’, and this will let only those employees opt for work from home who are having it enabled in their profile.
• Approval for WFH requests – In case you want your employees Work from Home (WFH) requests to be approved by reporting manager/admin, before their attendance are marked for the day, check option ‘Require approval from reporting manager or a HR admin for WFH’.
• Limit number of WFH requests made by employees – Check the 4th option, ‘Limit employee to submit a maximum of X WFH requests in a calendar Week/Month’ to restrict number of WFH instances employees can avail.

 

In case you are having trouble enabling Work from Home (WFH) for your employees, write to support@keka.com.

Attendance tracking of employees on Keka

To improve productivity of any organisation, it is important to minimize the loss due to employee absence.   This is achieved by tracking employees’ attendance or presence at work.

Keka provides multiple options to track attendance of employees, as listed below:

• Bio-metric device tracking – Keka is capable of connecting with your existing Bio-metric device and get attendance records to give you a real-time view of your employees attendance, including when they are moving out for breaks, coming early/leaving late etc.

• Web clock-in – There are many organizations that don’t have bio-metric devices installed at their office locations.  For such organizations, Keka provides an option to log attendance using the laptop/desktop, the employees might have access to.  Web clock-in is a web interface that can be access by employees (logged in) on web browsers by going to *companyname.keka.com.  Web clock-in will track the login and log out time for each employee.

• Remote clock-in – Many organizations have employees who are working from outside office premise and are always out on field, e.g. Sales team.  For such employees, it is important to track their attendance timings along with their location of clock-in/clock-out.  Keka provides Remote clock-in option for such employees, that can be used both from web interface (using laptop-desktop) as well as Keka mobile app.  This also tracks the exact location* of employees from where the remote clock-in/clock-out is being done.

*Location is exact when the clock-in/clock-out is done from Keka mobile app

• WFH – In case your organization provides Work from Home option to employees.  You can configure the same on Keka and your employees can indicate when they are working from home.  This will consider regular shift hours as the employee’s working hours.

 

In case you need guidance or having trouble configuring any of the attendance tracking method, write to support@keka.com.