Weekly Off

Assigning comp-off to employee

What is comp-off?

The time off received by an employee, instead of receiving over time pay, who has worked extra hours.

For example, if an employee who is required to work 40 hours (5 days * 8 hours) has worked for 56  hours (7 days * 8 hours), instead of the company paying him 16 hours worth of overtime pay, the company allows him 16 hours (or 2 working days) off to be taken anytime.  Comp-off can be assigned as a paid leave to the employee and can be taken by employee anytime.

To assign comp-off to an employee, follow the steps below:

Step 1: Go to employee’s profile by typing the employee’s name in the search bar

Step 2: Go to ‘Time’ tab of the employee’s profile

Step 3: Under ‘Time’ tab, go to ‘Leaves’ section and you will find ‘Award Compensatory Off’ option on the right hand side.  Click on ‘Award Compensatory Off” link.

Step 4: On the pop-up screen that appears, choose ‘Leave Type’ from the drop down.  Select the days against which the comp-off is being awarded, i.e. the days on which the employee has done over-time and is being compensated. Click on ‘Submit’ button to award comp-off.

Chosen employee has successfully been compensated with additional leave (comp-off) for the working week off or holiday.

Related:

How do I add a new leave type?

How do I setup a leave type?

In case you are not able to assign com-off to your employees, write to support@keka.com.

Assigning Weekly Off policy to employees

IMPORTANT: When you create your first weekly off policy during the initial Keka setup, it is automatically assigned to all employees in your organization as the default weekly off policy.

In case you have created multiple weekly off policy and want to assign it to different employees, follow the steps below:

• Assigning weekly off to individual employee

Step 1: Go to employee’s profile by typing the employee’s name in the search bar

Step 2: Go to ‘Job’ tab of the employee’s profile

Step 3: Under ‘Job’ tab, go to ‘Time & Attendance’ section and you will find ‘Weekly off policy’ assigned to selected employee.

Step 4: Choose the new weekly off policy you want to assign from the dropdown, and click on ‘Update’ to assign the new weekly off policy to the selected employee.

The new weekly off policy has now been assigned to the selected employee.

• Assigning weekly off to multiple employees in bulk

Step 1: Go to Employees >> Employees >> Quick Links >> Import Employee Job Details

Step 2: From the new screen that you see, click and download the Excel Template

Step 3: Open the Excel file that you just downloaded.  Go to column O named ‘Weekly Off Policy’ and select the new applicable weekly off policy from the dropdown that appears on the selection of the cell against each employee.  Once done with updating the weekly policy, save this file.

Step 4: Once you are done with saving the updated file, go back to the previous screen and click on the ‘Upload Excel File’ button.

Step 5: Once done with uploading, you will be asked to review the information.  Once you have verified the correctness of data being imported, click on ‘Import’ on the next screen to import the data.

Step 6: Once the data is imported, you will see a confirmation screen, click on ‘Complete’.

You have successfully updated the weekly off of employees in bulk.

In case you are not able to update weekly off for your employees, please write to support@keka.com.

Allowing selective days to be weekly off

On ‘Create/Edit Weekly Off’ screen, give a name to weekly off and select the days on which the corresponding weekly offs will be available for employees. Also, choose the instances of day which will be considered as weekly off.

For example, only 2nd Saturday is off,

or 1st, 3rd and 5th (odd) Saturdays are off.

Click on ‘Create/Update’ and the selected instances of days will be considered as weekly 0ff.

In case you are not able to configure weekly off for selective days, write to support@keka.com.

Updating an existing weekly off

To update an existing weekly off, follow the steps below:

Step 1: Go to Settings >> Time & Attendance

Step 2: Under ‘Weekly Offs’ tab, click on ‘Edit’ icon against the weekly off you want to update

Step 3: On the ‘Edit Weekly off’ screen, you can choose to update the days on which the new weekly off will happen

and the date it will be effective from

Once done with updating the ‘Weekly off days’ and ‘Effective from’ date, click on ‘Update’ button and your weekly offs are now updated.

IMPORTANT: ‘Effective from’ date for any weekly off, you are updating, can be today or any day in future.  Weekly off update CANNOT be retro-effective, i.e., it cannot be effective from days in past.

Example: In the image above, ’10-Jan-2017′ is the current ‘Effective from’ date for the existing weekly off.  24th Feb 2017 is the current day. Any upcoming date (including 24th Feb 2017) can be chosen as the new Effective Date for the new (updated) weekly off.

In case you are not able to update a weekly off, write to support@keka.com.

Weekly Off:

Any day during the week when your employees are not expected to work, or come to workplace, is called as weekly off.  Usually a lot of organizations is India, where employees are having desk jobs, provide weekends (Saturdays & Sundays) as weekly off.  But, organizations that are working 24 X 7, or having their business run on weekends, don’t follow a typical weekly offs cycle.  Such organizations may or may not follow a fixed weekly off, but instead schedule their weekly off from time to time.

Also, there are no specific rules which an organization needs to follow when deciding on their weekly offs, since weekly offs are based on various factors, like, nature of work employees are involved in, kind of industry the organization is into, and/or culture/location etc.

Adding a new weekly off

To add a new weekly off, follow the steps below:

Step 1: Go to Settings >> Time & Attendance

Step 2: Under ‘Weekly Offs’ tab, click on ‘Add new’ button

Step 3: On ‘Create Weekly Off’ screen, give a name to weekly off for easy identification (example – Office weekly off, Sales team weekly off, Interns weekly off, etc.) and select the days on which the corresponding weekly offs will be available for employees

You can also choose the instances of day which will be considered as weekly off.

For example, only 2nd Saturday is off,

or 1st, 3rd and 5th (odd) Saturdays are off.

Click on ‘Create’ and the new weekly off will be added.

In case you are not able to add a weekly off, write to support@keka.com.

Creating multiple weekly offs

Yes, multiple weekly offs can be created and assigned to different set of employees.

In organizations, there can be different weekly off policies assigned to different set of employees based on employees’ location, nature of work & other demographics.  Keka lets you add ‘n’ numbers of weekly offs, and assign them to different set of employees.

Creating Weekly Offs: Learn how to add weekly offs »

Assigning Weekly Offs to employees: Learn how to assign weekly offs to your employees »

In case you are not able to add multiple weekly offs or assign it to your employees, write to support@keka.com.