Penalizing employees for shortage of effective hours
To penalize your employees via. tracking policy, for shortage of effective hours, follow the steps below:
Step 1: Go to Settings >> Time & Attendance
Step 2: Go to ‘Tracking Policies’ tab.
On the listing screen, click on the ‘Edit’ icon against the policy name in which you want to include penalization for shortage of effective hours.
Step 3: A setup wizard will appear to help you configure penalty option for shortage of effective hours (Section 3 – Effective hours)
No Penalization: In case you don’t want to deduct any leave (no penalization) for shortage of effective hours, click on 1st option which says ‘No.‘ and click on ‘Save & Continue’.
Penalization: In case you want to deduct leave/pay (penalize) for shortage of effective hours, click on the 2nd option which says ‘Yes. Leaves are to be deducted based on the criteria defined below’. Once clicked, you can define the following:
Deduction of leave for any day when the effective hours have fallen short of defined percentage of hours.
Example, the policy says that there will be a deduction of 0.5 days if the effective hours on any day falls below 90% of hours. An employee has worked for 8 (effective) out of 9 (gross) hours, which means (8/9)*100 = 88.88%. Thus a 0.5 days of leave will be deducted for this employee.
Deduction of leave only when the average effective working hours in a week/month has fallen short of the defined percentage of hours
Example, the policy says that there will be a deduction of 0.5 days if the average effective hours in a calendar week is less than 88% of shift hours.
For 3 days in a week, an employee has worked for 7 (effective) out of 9 (gross) hours (Average effective hours for these 3 days = 78%), but for rest 3 days he worked for 9 (effective) out of 9 (gross) hours (Average effective hours for these 3 days = 100%).
The average of the week becomes ((78% + 78% + 78% + 100% + 100% + 100%) / 6) = 89%. Thus there will not be any deduction due to shortage of effective hours in the given week.
You can also decide how the deduction should happen, if employees come late to office and leaves before completing the required effective hours. In this scenario, you can choose to either penalize them just for Late arrival, Shortage of effective hours or both.
You can also define if you want to deduct leave for late arrival or make it a LOP day.
In case you are not able to setup shortage of effective hours policy, write to firstname.lastname@example.org.