Assigning shift timings to employees
IMPORTANT: When you create your first shift timing during the initial Keka setup, it is automatically assigned to all employees in your organization as the default shift timing.
In case you have created multiple shift timings and want to assign it to different employees, follow the steps below:
- Assigning shift timing to individual employee
Step 1: Go to employee’s profile by typing the employee’s name in the search bar
Step 2: Go to ‘Job’ tab of the employee’s profile
Step 3: Under ‘Job’ tab, go to ‘Time & Attendance’ section and you will find ‘Shift Type’ assigned to selected employee.
Step 4: Choose the new shift you want to assign from the dropdown, and click on ‘Update’ to assign the new shift to the selected employee.
The new shift has now been assigned to the selected employee.
- Assigning shift to multiple employees in bulk
Step 1: Go to Employees >> Employees >> Quick Links >> Import Employee Job Details
Step 2: From the new screen that you see, click and download the Excel Template
Step 3: Open the Excel file that you just downloaded. Go to column N named ‘Shift Type’ and select the new applicable shift from the dropdown that appears on the selection of the cell against each employee. Once done with updating the shift, save this file.
Step 4: Once you are done with saving the updated file, go back to the previous screen and click on the ‘Upload Excel File’ button.
Step 5: Once done with uploading, you will be asked to review the information. Once you have verified the correctness of data being imported, click on ‘Import’ on the next screen to import the data.
Step 6: Once the data is imported, you will see a confirmation screen, click on ‘Complete’.
You have successfully updated the shift of employees in bulk.
In case you are not able to update shift for your employees, write to firstname.lastname@example.org.