Since it is common for organisations to have multiple work locations or demographics, having multiple holiday list in place for different sets of employees is a common practice. For example, a holiday list for employees working in Delhi will be different from those working in Hyderabad or Chennai. Factors like regional holidays and holidays of religious importance, play an important role in variation of holiday list across demographics.
Creating Multiple Holiday Lists
Yes, Keka lets you create multiple holiday lists and then assign them to employees to whom the list is applicable.
To create holiday list, please see: How do I add a new list of Holidays?
You can go ahead and repeat the above process to add as many holiday lists as applicable.
In case you have created single/multiple holiday list(s) and want to assign it to employees, follow the steps below:
- Assigning holiday list to an individual employee
Step 1: Go to employee’s profile by typing the employee’s name in the search bar
Step 2: Go to ‘Job’ tab of the employee’s profile
Step 3: Under ‘Job’ tab, go to ‘Time & Attendance’ section and you will find ‘Holiday List’. Choose applicable Holiday List from the drop-down and click on ‘Update’ button to assign the Holiday List.
The new Holiday List has now been assigned to the selected employee.
- Assigning Holiday Lists to multiple employees in bulk
Step 1: Go to Employees >> Employees >> Quick Links >> Import Employee Job Details
Step 2: From the new screen that you see, click and download the Excel Template
Step 3: Open the Excel file that you just downloaded. Go to column S named ‘Holiday List’ and select the applicable Holiday List from the dropdown that appears on the selection of the cell against each employee. Once done with updating the Holiday List, save this file.
Step 4: Once you are done with saving the updated file, go back to the previous screen and click on the ‘Upload Excel File’ button.
Step 5: Once done with uploading, you will be asked to review the information. Once you have verified the correctness of data being imported, click on ‘Import’ on the next screen to import the data.
Step 6: Once the data is imported, you will see a confirmation screen, click on ‘Complete’.
You have successfully updated the Holiday List of employees in bulk.
In case you are not able to update Holiday List for your employees, write to firstname.lastname@example.org.